The constitution was last updated at a meeting on October 3rd, 2013.
- Article I. Name of Organization
- Article II. Affiliations
- Article III. Purpose, Aims, and Functions
- Article IV. Membership
- Article V. Officers
- Article VI. Advisor
- Article VII. Meetings
- Article VIII. Parliamentary Authority
- Article IX. Amendments
Article I. Name of Organization
- The club's official title shall be “the Washington State University Math Club”, or informally “WSU Math Club” or “Math Club”.
Article II. Affiliations
- The Washington State University Math Club is not affiliated with any other organizations.
Article III. Purpose, aims, and functions
- To promote interest in mathematics in and around the WSU Pullman campus.
- To provide an environment where students of mathematics of a variety of educational levels can meet and socialize.
- To improve communication between faculty and students in the math department.
Article IV. Membership
Regular membershipVoting members of this organization shall consist of regularly enrolled full-time undergraduate and graduate students of Washington State University. Voting members must be enrolled in the semester of which they wish to vote. All members must have their name on an official roster kept by club.
Honorary membershipNon-voting members of this organization shall consist of WSU employees and non-students. Any individual who regularly attends meetings but is ineligible for membership will be considered an honorary member.
Non-Discrimination ClauseConsistent with all applicable federal and state laws and University policies, this organization and its subordinate bodies and officers shall not discriminate on the basis of race, color, age, religion, veteran’s status, sex, national origin, sexual orientation or disability in its selection of members and officer candidates.
DuesDues may be decided upon by 2/3 majority vote at any regularly scheduled meeting where a quorum is present, provided notice is provided at least one week in advance. If the assembly decides to collect dues, they will be collected each semester. An individual is not considered a member and cannot vote unless their dues for the year have been paid.
Article V. Officers
The Officers of the Math Club are as follows:
PresidentThe President shall preside over and plan meetings, work with the faculty advisor(s) and officers to plan all programs, meetings, and activities. The President is also entrusted with the duties of empty officer positions; this duty may be delegated to the Vice-President. The President will conduct any official business during meetings.
Vice-PresidentThe Vice-President will work with the President to plan programs, meetings, and activities. Should the President be removed from office, the Vice-President will assume the role of the President until such a time as an election may be held. Should the President be unable to attend a meeting or wish to participate in official business during a meeting, the Vice-President will conduct the meeting.
SecretaryThe Secretary will keep a written record of any official business conducted during any meeting, as well as make note of what activities took place at each meeting. The Secretary will update and maintain the official Math Club Website. The Secretary will maintain any mailing lists used by the Math Club. Should the President and Vice-President be removed from office, the Secretary will assume the role of the President until such a time as an election may be held.
TreasurerThe Treasurer will collect any membership dues, deposit dues and other income in the Math Club FS&A account at the CUB (FS&A account), and keep a current record of club funds. The Treasurer will be responsible for maintaining a list of current members. Should the President, Vice-President, and secretary be removed from office, the Treasurer will assume the role of the President until such a time as an election may be held.
Chairman Pro TemporeShould the Math Club need to conduct official business during a regularly scheduled meeting where a quorum is present but neither the President nor Vice-President are present, the assembly may choose to elect a Chairman Pro Tempore by the usual election method. This Chairman Pro Tempore acts as the president for the duration of one meeting. Additionally, should the President be present but unable or unwilling to conduct the meeting, and the Vice-President as well, the President may choose any member to be Chairman Pro Tempore without an election.
Election of OfficersThe election shall take place at the final meeting of the Math Club of each academic year on or before April 15th. Members who wish to run for office must either attend this meeting, or anounce their intent to an officer so their name may be added to the ballot. Only members of the Math Club are eligible to run. No person may hold more than one office, but they may run for multiple offices if they so wish. At the meeting, a list of those running for each position is composed. All members who are running for any position are entitled to speak to the assembly before voting occurs. Positions are voted on in the order they are listed above. All candidates must leave the room before the corresponding position is voted on, so that they cannot see who voted for whom, but they may declare their own votes first if they desire. Members must be present in order to vote. The current president does not get a vote. Voting is done by an approval system; that is, each member may vote for or against each candidate, and total approvals are counted. Should a tie occur, a runoff vote is held between the remaining candidates, using an approval voting system. Should another tie occur, but between fewer candidates than previously, another runoff is held, etc. Should a tie be reached between all candidates in a runoff, the current President decides the winner. Once a winner is decided candidates re-enter the room and the winner is announced. Voting then continues to the next position. Should not all positions be filled or the elections not be conducted constitutionally, an election is held at the second meeting of the following academic year.
TermsOfficers shall take office on April 30th, or immediately proceeding their election, whichever is latest, and will serve until the following April 30th. Officers may not serve more than two consecutive terms in the same office.
QualificationsOfficers must meet the following criteria:
- Officers must be current members of the WSU Math Club.
- Officers must not be on academic or University probation at any time during their term in office.
- Officers must maintain a cumulative GPA of 2.0 or higher.
RemovalShould an officer fail to perform their their duties as outlined in the constitution, they may be removed from office by a two-thirds majority vote at any regularly scheduled meeting. Should an officer fail to meet the criteria in Article V-D, they will be removed from office immediately. An election will be held to replace any removed officer at the next scheduled Math Club meeting.
Article VI. Advisor
SelectionMath Club Advisor(s) will be appointed by the Math Department.
DutiesThe Advisor(s) will serve as a liason between the Math Club and the Math Department. Additionally, they will complete any requirements for RSO advisors provided by WSU Student Involvement.
Article VII. Meetings
FrequencyMeetings shall be conducted on a regular basis at least once every two weeks while school is in session. The time and dates of regular meetings shall be decided by simple plurality approval vote at any regular meeting. Notice of intent to vote on meeting time must be given at least 3 days in advance. Owing to the nature of a vote to change meeting time, memebers who are unable to come to the meeting may register their vote with an officer who will be in attendance any time before the meeting. The location of meetings will be arranged by the President and Vice-President.
Special MeetingsSpecial meetings may be called by the President or Vice-President at any time. Official business may not be conducted at special meetings.
QuorumA quorum shall consist of 10% of members, rounded up, or four members (whichever is greater).
Article VIII. Parliamentary Authority.
- Except where they conflict with the rules of WSU or any other organization Math Club may be a part of, or with these bylaws, the rules contained in Robert's Rules of Order, Newly Revised (2011) shall govern the operation of the Math Club.
Article IX. Amendments
Prior NoticeBefore the constitution may be amended, an announcement of this intent must be given at a regularly scheduled meeting. The vote to amend will occur at the next regularly scheduled meeting. A final version of the proposed amendment must be made available to math club members at least 5 days before the vote takes place.
Voting On AmendmentsProvided prior notice has been given, and a quorum is present, a vote to amend may occur at any regularly scheduled meeting. Amendment requires a three-fourths majority vote of assembled members.